Bylaws

Bylaws

TOWN OF NEW PALTZ DEMOCRATIC COMMITTEE BYLAWS

PREAMBLE

We, the duly elected members of the Ulster County Democratic Committee representing the Town of New Paltz, together with our duly appointed associate members, do hereby form the Town of New Paltz Democratic Committee pursuant to Article I of the Rules and Regulations of the Democratic Party of the County of Ulster (Revised as of 2010). We have joined together to aid in the election of Democratic candidates for public office, and to assist the Democratic County, State, and National Committees when and where possible. To help accomplish these goals, we have established these Bylaws.

ARTICLE ONE – GENERAL ORGANIZATION

  1. There shall be two Committee Members in each Election District. Any registered Democrat residing within the Town of New Paltz shall be eligible to be a member of the Ulster County Democratic Committee. All Democratic County Committee persons from the Town of New Paltz shall be voting members of this organization.
  2. In the event of the vacancy of a Committee seat, the remaining New Paltz Committee persons and Associate Committee persons eligible to vote under these Bylaws, may, by a majority vote of those present and eligible to vote, elect an eligible New Paltz Democrat to serve as an acting Committee person until the County Committee meets and officially fills the seat or until an election is held. Candidates to fill Committee seat vacancies shall be nominated at a meeting of the New Paltz Committee; however, the vote shall be held at the next meeting. Registered Democrats residing within a particular Election District within the Town of New Paltz shall have priority over individuals residing outside the Election District; individuals who already serve as New Paltz Committee persons shall have priority over Associate Committee persons, who shall, in turn, have priority over individuals who do not yet serve the New Paltz Committee in any capacity.
  3. The Town Committee can elect up to two Associate Committee persons for each election district. The Associate Committee persons need not reside in the district they represent, but must be registered New Paltz Democrats. Candidates for the position of Associate Committee person shall be nominated by a New Paltz Democratic Committee person; however, registered Democrats residing within a particular Election District within the Town of New Paltz shall have priority over individuals residing outside the Election District. Candidates to fill Associate Committee seat vacancies shall be nominated at a meeting of the New Paltz Committee; however, the vote shall be held at the next meeting and determined by a majority vote of those present and eligible to vote under these Bylaws. An Associate Committee person shall bear all of the rights and responsibilities of Committee persons, except that they may only vote on Committee matters when one or both of the two Committee members from their Election District is absent from the meeting. If only one Committee Member is absent and two Associates from that District are present, the senior Associate shall be eligible to vote.
  4. A set day and time for monthly New Paltz Democratic Committee meetings will be established and voted upon biannually, in advance; the set date will be subject to change only for unforseen circumstances. A quorum shall be nine. Associates may be counted in this quorum only if they are voting. Any registered Democrat will be allowed to attend New Paltz Democratic Committee meetings. The Chair may recognize a registered Democrat to speak for no more than two (2) minutes, unless the Committee, by a majority of those present, votes to let the person speak for an extended period. Exceptions to this rule may be effected by a majority of eligible Committee voters.
  5. Notices of regular meetings shall be distributed to all Committee and Associate Committee persons via e-mail, social media (e.g., Facebook) or such other reliable means as the Chair and/or Corresponding Secretary deem appropriate to provide due notice.
  6. Special meetings may be held by vote of the membership at a previous meeting, or by direction of the Town Chair, or upon the petition of five Committee persons, stating the nature of the business to be brought before the special meeting. All Committee and Associate Committee persons must receive 48-hour notice prior to a special meeting.
  7. Procedure, business, and agendas shall be in accordance with Robert’s Rules of Order.
  8. The Committee may go into Executive Session (closed to all but Committee members and Associates) when deemed appropriate. Executive session may be proposed by any member of the Committee or any Associate Committee person eligible to vote at that particular meeting, and must be approved by a majority vote of those present who are eligible to vote.
  9. It shall be the duty of each Committee and Associate Committee person to: (1) attend at least fifty percent (50%) of the meetings of the Town Committee; (2) perform duties assigned by vote of the Town Committee; (3) support the nominated candidates of the Democratic Party; (4) serve on at least one standing subcommittee, as a liaison to a political campaign organization or serve as an officer of the New Paltz Town Committee; (5) attend the annual meeting of the Ulster County Democratic Committee; and (6) participate in the fund-raising activities of the Town Committee, including making an annual contribution totaling at least $25.00. Committee Member obligations are outlined more fully in Appendix A.

ARTICLE TWO – ELECTION OF OFFICERS

  1. Election of Officers shall be pursuant to Article VIII, Section 2 of the Rules and Regulations of the Democratic Party of the County of Ulster, except that an officer must be a member of the County Committee and a resident of New Paltz.
  2. Within twenty days after the primary at which the New Paltz Committee persons are elected, they shall meet and elect by majority vote their officers for two-year terms. Associate Committee persons already serving shall be nominated and voted upon at this same meeting; however, prospective new Associate Committee persons must be elected pursuant to Article One, Section 3 of these Bylaws.
  3. The outgoing chair shall designate the time and place of the election meeting within three days after the primary at which Committee persons are elected. Should he/she fail to do so, a majority of the newly elected Town Committee persons may do it. At least one week’s notice delivered via e-mail, social media (e.g., Facebook) or such other reliable means the outgoing chair deems appropriate to provide due notice must be supplied to each Committee person, and Associate Committee person.
  4. The outgoing chair, or in his/her absence any newly elected Committee person, shall call the election meeting to order. The members present shall by a majority vote elect a temporary chair and secretary to conduct the elections. The elections shall be by secret ballot; the candidate receiving a majority of the vote for each office shall be declared elected. Each candidate shall be entitled to appoint one teller to canvass the ballots.
  5. The presiding chair and secretary of the election shall execute a certificate of election of the new officers upon forms provided by the Ulster County Democratic Committee. This certificate shall be filed with the Ulster County Democratic Committee and the Ulster County Board of Elections within three days after the election meeting.

ARTICLE THREE – OFFICERS

  1. The officers of the New Paltz Democratic Committee shall be the Chairperson, Vice Chairperson, Recording Secretary, Corresponding Secretary and Treasurer.
  2. Vacancies in the offices shall be filled by election, the regular monthly meeting following the vacancy upon notice delivered via e-mail, social media (e.g., Facebook) or such other reliable means as the chair deems appropriate to provide due notice thereof to all members and associates.
  3. The Chairperson shall preside at all New Paltz Democratic Committee meetings. He/She shall serve on the County Executive Committee and shall attend and report on meetings of the Democratic County Committee. He/She will serve as a liaison for the New Paltz Town Committee with the County Democratic Committee and other Town Committees. The Chairperson shall be responsible for submitting a list of the Democratic Election Inspectors and Clerks to the Town Board. Additionally, the Chairperson shall be an ex-officio member of all Committee subcommittees.
  4. The Vice Chairperson shall assist the Chairperson in his/her duties, and shall serve as Acting Chairperson in the event of the Chairperson’s temporary absence or disability. In addition, the Vice Chairperson shall be an ex-officio member of all subcommittees.
  5. The Corresponding Secretary shall respond to such inquiries and letters deemed needed by the Chairperson or the Executive Committee. Copies of all correspondence will be kept on file. The Corresponding Secretary will be responsible for notifying members of regular, special, or executive committee meetings.
  6. The Recording Secretary will be responsible for accurately recording the minutes of all monthly, special, and executive Committee meetings. A copy of such minutes will be forwarded to the Chairperson within 7 days after the meeting.
  7. The Treasurer shall keep all funds of the organization, collecting and disbursing the same as directed. All accounts shall be deposited in a local banking institution in the name of the New Paltz Democratic Committee. All withdrawals are to be made on the signature of the Chairperson or Treasurer for any amount up to $50.00; expenditures of more than $50.00 require the approval of the Committee. The Treasurer shall present an up-to-date financial report at each monthly meeting, or when requested to do so by the Executive committee. The Treasurer shall file all reports required under New York State Election Law or Board of Elections Regulations.
  8. A Parliamentarian may be appointed by the Chairperson, and shall serve at the pleasure of the Chairperson. The Parliamentarian shall fulfill the duties of that office provided for under Robert’s Rules of Order.
  9. Officers shall be eligible for reelection pursuant to Article VIII, Section 3 of the County Rules and Regulations, and shall serve until their term expires, or the resignation, or removal pursuant to Article XIII of the County Rules and Regulations.
  10. The Committee can, by a 2/3rds vote, combine the offices of Recording Secretary and Corresponding Secretary for a fixed, limited period of time.
  11. A Town Committee member may be removed for cause in accordance the provisions of Section 2-116 of the Election Law and/or Article XII, Section 1 of the Rules and Regulations of the Democratic Party of the County of Ulster. See also Article V, Section 6 of these bylaws.
  12. A Town Committee officer may be removed for cause in accordance with the provisions of Section 2-116 of the Election Law and/or Article XII of the Rules and Regulations of the Democratic Committee of the County of Ulster. The removal of an individual as a Town Committee officer shall not affect his or her separate status as a member of the New Paltz Democratic Committee.

ARTICLE FOUR–SUBCOMMITTEES

  1. The standing subcommittees shall be: Executive Committee, Search Committee, and Fundraising Committee.
  2. The Executive Committee shall consist of the elected officers of the Town Committee and one member elected at large by the Town Committee.
  3. The Search Committee shall meet throughout the year at regularly scheduled meetings in order to screen potential candidates, and present to the entire Town Committee a list of the same no later than twenty days prior to the Town Caucus or the last day on which to submit nominating petitions where the primary process is utilized.
  4. The Fundraising Committee shall be responsible for raising sufficient funds for the Town Committee to carry out its purposes.
  5. Chairpersons of all standing committees shall be elected by the entire Town Committee. Membership of standing committees shall be elected by the Town Committee.
  6. An ad hoc subcommittee may be formed by a majority vote of the Town Committee. Membership on ad hoc subcommittees shall be elected by the Town Committee, unless the Town Committee Chairperson is given the power to appoint the subcommittee by the Town Committee.
  7. Should a vacancy in an elected subcommittee seat or chair occur it shall be filled at the next regular monthly meeting of the Town Committee by election.

ARTICLE FIVE – MISCELLANEOUS

  1. No Democratic Committee person may make a public statement on behalf of the Committee, or take public action on behalf of the Committee, unless said statement and/or action has been approved in advance by the Town Committee.
  2. All procedures of this Committee shall be held in accordance with the Election Law of New York State.
  3. Wherever the foregoing rules may be inconsistent with the Rules and Regulations of the County Committee, the latter shall prevail.
  4. The President of the New Paltz Democratic Club shall be an ex-officio member of the New Paltz Democratic Committee, if she/he is not already a member of the New Paltz Democratic Committee.
  5. Proxy votes shall not be permitted.
  6. After the Democratic Party has caucused and chosen their candidates or the Democratic candidate has been selected after a primary vote, any member or associate member publically supporting the candidacy of a member of another party who does not have the endorsement of the Democratic Party shall be considered “disloyal” and subject to removal from the Committee pursuant to Article XII of the Rules and Regulations of the Democratic Committee of the County of Ulster.

ARTICLE SIX- AMENDMENTS

  1. Any amendment to these bylaws shall be proposed and submitted in written form to the Town Committee. Proposed amendments shall be discussed at least one regular monthly meeting prior to being voted upon and must be adopted by a 2/3 vote of those present of the New Paltz Democratic Committee. A proposed Bylaws amendment shall be mailed to all Committee members and Associate members with the notice sent in accordance with Article One of the bylaws, of both the meeting at which such amendments will be discussed and the meeting at which it will be voted upon. As Amended and Approved February 14, 2008 and August 12, 2010, and filed in accordance with Section 2-114 of the Election Law of the State of New York and Article VIII, Section 5 of the Rules and Regulations of the Democratic Committee of the County of Ulster

APPENDIX: ROLE OF A COMMITTEE MEMBER

Lead the New Paltz Democratic Committee and the Democratic Party members in all Party endeavors.

Identify, recruit, nominate and elect the best candidates, for public office.

Promote the active participation of all New Paltz Democrats in our democratic form of government.

Raise money for the Party and its candidates.

Be active in all Party endeavors.

Endeavor to know all voters in your district.

Participate in Get Out The Vote activities such as telephone banking and distribution of literature.

Carry nominating petitions for candidates endorsed by the Town and County Committees.

Participate in the Town and County Caucuses.

Attend at least fifty percent (50%) of the meetings of the Town Committee.

Perform duties assigned by vote of the Town Committee.

Support the nominated candidates of the Democratic Party.

Serve on at least one standing subcommittee, as a liaison to a political campaign organization, or serve as an officer of the New Paltz Town Committee.

Participate in the fund-raising activities of the Town Committee, including making an annual contribution totaling at least $25.00.